The Importance of Digital Employee Magazines: 10 Reasons to Make the Switch from Print

Digital Employee Magazine | Joomag


Employee magazines are a great way for companies to communicate with their employees, share company updates and news, and provide a platform for employees to share their thoughts and ideas. However, traditional printed employee magazines can be expensive to produce and distribute, and they can also be environmentally harmful due to the use of paper and ink.

Transitioning From Print to Digital: A Sustainable Solution for Employee Magazines

One solution to these issues is to replace printed employee magazines with digital employee magazines. Digital employee magazines offer many benefits over their printed counterparts, including lower production and distribution costs, the ability to reach a wider audience, and a more environmentally friendly option.

Top 10 Advantages of Digital Employee Magazines

In this blog, we'll explore 10 reasons why you should consider making the switch:

  1. Cost-effective: Printing and distributing physical magazines can be costly, especially if your organization has a large workforce. Digital employee magazines eliminate these costs, making them a more budget-friendly option.

  2. Easy to distribute: With a digital employee magazine, updates can be made quickly and easily, and the latest version can be distributed to all employees with a single click. This saves time and ensures that everyone has access to the most current information. Additionally, digital magazines are much easier to share and distribute, as they can be emailed, shared on social media, or embedded on websites and intranet portals.

  3. Instant access: Digital employee magazines are easily accessible from any device with an internet connection, such as desktops, tablets, and most importantly mobile phones. This means that employees can read them anytime, anywhere, without the need to carry around a physical copy or wait for it to be delivered.

  4. Greater reach: With a digital magazine, you can easily reach a much wider audience than with print magazines, as they are not limited by geographical boundaries. Your employees can access the magazine from anywhere, at any time, on any device. This is especially useful if you have a dispersed workforce or employees who work remotely.

  5. Easy to update: Because digital magazines are published electronically they can be easily updated. This makes it easier for publishers to quickly fix errors and typos before the magazine is published, enabling them to maintain the quality of their product. In contrast, print magazines have their content set in stone once they are printed, making it difficult and time-consuming to fix errors and typos. This can be costly and can lead to mistakes being published, potentially damaging a magazine's reputation.

  6. Enhanced interactivity: Digital magazines offer a range of interactive features that can make them more engaging and interactive than their printed counterparts. For example, you can include videos, audio, polls, quizzes, charts, and links to additional content in your digital magazine.

  7. Greater employee engagement: A digital magazine can provide an opportunity for greater employee engagement, as it allows for two-way communication. They provide a platform for employees to give feedback and suggest improvements to the company. This can help to foster a sense of community and culture, and innovation, and demonstrate that they value the contributions of their employees.

  8. Higher security: Digital magazines are more secure than printed ones, as they can be password protected and restricted to authorized users. This can help to protect sensitive company information

  9. Easy to track and measure success: With a digital employee magazine, it's easy to track how many people are reading each article and how much time they are spending on each page. This can help you understand what content is most popular and effective, and make informed decisions about future issues.

  10. Eco-friendly: Digital employee magazines are a more environmentally-friendly option than print magazines, as they eliminate the need for paper, ink, and transportation. This not only helps to reduce your organization's carbon footprint, but it can also save resources and reduce waste.

Digital vs. Print: Weighing the Pros and Cons of Digital Employee Magazines

Let's summarize the pros and cons of online employee magazines versus print employee magazines:


Digital Employee Magazine

Print Employee Magazine




Speed of distribution



Interactivity and multimedia




Global Audiences

Limited by geolocation


Can be accessed from any device with an internet connection

Limited to physical copies




Direct Feedback



ROI measurable



Environmentally friendly




Conclusion: The Digital Transformation of Employee Magazines

In conclusion, the shift from traditional print to digital employee magazines is not just a trend, but a strategic move towards more sustainable, efficient, and engaging internal communications. This transition offers a multitude of benefits that can significantly impact an organization's ability to connect with its workforce, share important updates, and foster a sense of community and belonging among employees. By leveraging the cost-effectiveness, enhanced reach, and interactive capabilities of digital formats, companies can create a more dynamic and inclusive communication platform that resonates with the modern employee.

Joomag: The best option for your Digital Employee Magazines.

Joomag is a comprehensive all-in-one digital publishing platform that offers a convenient way for businesses to create, publish and distribute interactive digital magazines for their employees. With its user-friendly online editor and selection of professionally designed magazine templates, companies can easily create engaging content or turn their PDFs into interactive publications. Additionally, it allows businesses to easily distribute their content to employees via an in-built email marketing suite and branded mobile apps. Joomag also provides analytics and feedback tools that help HR and Internal Communications teams better understand their readers and optimize their content strategy.


Contact us today to learn more about how we can help your business succeed.


Book a Discovery Call




Q: What cost benefits do digital employee magazines offer over print?

A: Digital versions significantly reduce printing and distribution expenses, offering a more budget-friendly solution.

Q: How does distribution efficiency compare between digital and print magazines?

A: Digital magazines provide instant distribution with a single click, ensuring timely access to all employees.

Q: Can digital magazines enhance employee engagement more effectively than print?

A: Yes, they offer interactive features like videos and polls, fostering a more engaging reading experience.

Q: What are the environmental advantages of digital over print magazines?

A: Digital magazines eliminate the need for paper and ink, reducing your organization's carbon footprint.



Topics: Internal Communications